CERTIFIED COPIES

On our website, when reference is made to “Certified” copies which have to be sent in with your application for certain services we offer (including registering a New Company),  the following guidelines should be followed closely.

 

**** If you do not follow these guidelines carefully you may end up having to repeat this step which will delay the process!***

 

WHAT TO DO?

  • A copy needs to be made of your bar-coded Identity Book (ID), credit card style ID or Passport on an A4 size piece of white paper
 
  • If you have the new credit card style ID you need to make a copy of the front AND back of the card on the same piece of paper (leave a space at the bottom for the stamp).
 
SA ID CARD FRONT and rear

(Leave a nice gap at the bottom of the page for the Commissioner of Oaths. In this space they can Stamp, Sign, and write their contact details. A Date stamp shows the Certified copy is not older than 3 months.)

 

 
  • Take the bar-coded ID book, ID card or Passport to the nearest Police Station together with the copy you have made (the Police do not make photocopies).
 
  • Ask for a Commisioner of Oaths to date the form, write down or stamp that he/she certifies that the document is a true copy of the original and that there are no indications that the original document has been altered.
 
  • The Commissioner of Oaths must write down their full names, designation, contact particulars and sign the form.
 
  • Each document must be certified separately.
 
  • The certification date must not be older than 3 months.
 
  • The stamp MUST  be dark enough to be readable once the document has been scanned. 
 
  • The CIPC does not accept certified copies where the name of the person who certified the copies as true cannot be read.
 
CIPC only accept scanned copies in “PDF” file format so when scanning the document please use this format.
 

 The document is now “Certified” and can be sent in with your application.

 The following can also certify documents:

  1. Lawyers or notary public (who are members of a recognised professional body)
  2. Actuaries or accountants (who are members of a recognised professional body) 
  3. Members of the judiciary 
  4. Directors, managers or company secretaries of a bank or regulated financial services business.

 

 You may read more about this CIPC requirement here:  http://www.cipc.co.za/files/8214/7740/0978/Notice_54_of_2016_Objections.pdf